Guidelines for Oral Presentation
Chairs of plenaries
- Session Chairs should verify prior to their sessions that all their speakers/presenters are indeed present, and the chairs should obtain information for giving a very brief introduction of each speaker. A minimal introduction of a presenter by a Chair would include the names and affiliations of the co-authors and the title of the paper. Chairs may add additional introductory information at their own discretion.
- After the oral presentation has been given, the session Chair should ask the audience for questions/comments. Please ensure that only one person speaks at the time. Please also ask the questioner to wait for the microphone (in the large lecture halls/rooms), and please remember to ask the questioner to state his/her affiliation before passing the question/comment.
- Session Chairs must closely follow the schedule. In the event of a “no-show,” the Chair must call the next presenter to continue the scheduled presentation. These procedures have been established so that attendees can be certain when presentations of interest are occurring. If until the end of session, representative of a paper does not appear, the paper is to be reported as “no-show”.
- Please be aware that, to enable strict adherence to the time schedule, the session Chair will have to be very strict in administering time. The session Chair should give a warning to the presenting author when there is 5 minutes left, and again when there is 3 and 1 minutes left. When the presentation time has gone, the presentation should be terminated, and the presenting author should be politely asked to leave the podium.
Oral technical sessions
- No later than 15 minutes prior to their presentations, the Speakers should go to the lecture room where their session is scheduled.
- As a general rule Speakers will not be allowed to use their own laptops, tablets or other devices to give their presentations. Speakers must sent their presentation to email@example.com (the latest October 8, 2019; 17:00 Western Indonesian Time) as the file will be distributed to the Speaker Ready Room the day before or at least three hours prior to the presentation.
- The total time for normal oral presentations is 10+2 minutes – 10 minutes for the presentation and 2 minutes for questions. Keynotes are given 25 minutes in total – 20 minutes for the presentation and 5 minutes for questions.
- Presenters should arrive well before the scheduled time, so that we can confirm your audio/visual requirements and set up your presentation.
- Please note that we prefer all presenters to use PowerPoint and to do so using our laptop and data projector. This is purely to allow the conference to run smoothly on the day and to try to ensure the minimum number of technical problems.
Preparing the presentation
Speakers are advised to plan the structure of their presentation. The following structure works well:
- Beginning – introduction → Tell them what you will tell them
- Middle – content → Tell them
- End – summary/conclusion → Tell them what you told them
Conclusions should draw out the main points and findings of the paper, and set out the broad implications of the work within the context of the conference.
- Do not read your paper verbatim but present and expand upon the key points and issues.
- Avoid using too many slides/visual aids. Explain complicated slides.
- Keep PowerPoint presentations simple and strictly linear e.g. arrange your slides so that the only control you will need is ‘Next Slide’ – avoid the use of ‘index slides’ which require the use of a mouse during the presentation.
- Rehearse your presentation to ensure a professional delivery within the allotted time.
- Be confident and enjoy your presentation.
Guidelines for Poster Presentation
Poster presentations are organized in poster sessions with poster sessions belonging to the same overall topic organized in neighboring poster areas. Each session is scheduled on a specific day at a specific time.
Networking & poster viewing 11:00–12:00 Western Indonesian Time
Dismantling 12:00–13:00 Western Indonesian Time
It is strictly prohibited to take photos of any scientific material without the explicit permission from the authors. Authors are therefore asked to indicate explicitly on their poster whether they forbid or allow photography of their work.
Kindly check template of the poster in this link. Make sure authors follow the posted template in designing the poster.
The general display time is 08:00–12.00. Authors are kindly asked to stand-by near their posters on the day the specific poster session is scheduled (10:30–12:00) in order to enable the conference participants to view and interact with authors on the display day. Authors are then asked to take down their posters right after the poster session is finished. After this time, the remaining posters will be disposed of by the conference staff and they will not be stored.
Authors in attendance time
The authors in attendance time is the time when the respective authors of a poster session must be present at their display for presentation. The authors in attendance time of each poster session is given in the program.
Poster print service
The final version of poster files are sent to the committee via firstname.lastname@example.org at the latest October 7, 2019, 17:00 Western Indonesian Time as the committee will handle the printing and setting-up on the venue. Authors of the poster session have a right to take the poster to their institution. Authors are then asked to take down their posters between 12:00 and 13:00.
Inclusion of your abstract in the conference program obliges you or one of your co-authors to present your contribution at the time and in the manner indicated. If you already know that you cannot attend the conference, you are asked to withdraw your abstract as soon as possible. Not only are unpresented posters frustrating for those people present, but they are also costly as the board space is reserved for your poster.
At the conference, missing presentations (no authors stand-by during “networking & poster viewing” period) are categorized as no-shows if the abstract has not been withdrawn by the time of the presentation as given in the program. Such condition will lead to rejection for proceeding and journal publication as presentation for both oral and poster sessions is mandatory.